Careers

BASIC PURPOSE OF THE ROLE

The Team Lead Buyers/Admin is responsible for overseeing and managing the operational supply chain activities and processes, ensuring compliance with internal and external rules and requirements. The role provides procurement support to the company and its stakeholders, acting as a focal point for internal and external communication. The Team Lead Buyers/Admin is responsible for the procurement process, including equipment, materials, and services, and manages the complete purchase request/purchase order (PR/PO) process and expediting process. Acts as the last barrier before final commitment and acts as focal point for the expediting process.

KEY RESPONSIBILITIES

• Resolving day-to-day issues and identifying opportunities for continuous improvement in the supply chain procurement processes
• Participating in supply chain projects and continuous improvement initiatives.
• Building and maintaining relationships with assigned suppliers to ensure the best price and service levels.
• Achieving cost savings through supplier negotiations, registering savings, and maximizing cost efficiency.
• Acting as a focal point for key processes, such as PR/PO process, expediting, and supply chain-related system developments (Maximo/Oracle).
• Creating opportunities to improve the supplier base by collaborating with suppliers to identify and develop innovative ideas and introducing new suppliers where applicable.
• Dealing with supplier issues comprehensively and taking preventive action to identify weaknesses and escalate when necessary.
• Building and maintaining close working relationships with other departments and stakeholders, including supply chain specialists and the supply chain manager.
• Taking the lead in operational supply chain requirements for campaigns, turnarounds, and projects.
• Providing support and explaining best practices and policies to stakeholders outside of the supply chain organization to ensure compliance.
• Conducting vendor checks for new vendors, including due diligence checks, sustainability checks, and financial checks.
• Processing purchase requests (PR) from internal stakeholders.
• Liaising with stakeholders to clarify specifications, quality requirements, and documentation.
• Requesting quotations from vendors in accordance with supply chain guidelines, policies, and procedures.
• Evaluating proposals to ensure technical acceptability with the lowest price.
• Expediting purchase orders (PO) to ensure timely delivery in consultation with internal stakeholders.
• Ensuring the most economical solutions and timely delivery of purchased materials/services.
• Maintaining purchasing data in computerized maintenance management systems.
• Analysing the PR/PO process to ensure compliance with supply chain procedures and providing monthly reports and dashboards to the supply chain manager.
• Assisting other members of the supply chain department when required.
• Reporting and initiating process improvements within the supply chain, specifically in purchasing and logistics.
• Participating in and coordinating supplier performance evaluations.
• Preparing contracts and coordinating with the legal department in case of deviations from the terms and conditions.
• Performing any other specific supply chain duties reasonably associated with the job to meet the company's needs.

• Responsible for complete PR/ PO process
• Manages assigned supplier base
• Ensure that PO commitments are according to company policies, guidelines and procedures
• Works with Supply Chain systems , Maximo, Oracle, Plusport, Vantage, TMS, Dun & Bradstreet. TimeWise, ADP
• Management of Internal Stakeholders
• Keeps up to date with market developments
• Part of Procurement Team Supply Chain

QUALIFICATIONS / TRAINING

Essential

• HBO level (technical) education
• Minimal 10 (ten) year experience in procurement functions.

Preferred

• A purchasing qualification (NEVI-1 or equivalent).
• Experience as procurement specialist in the process industry (preferably oil & gas).

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

• Technical background/interest
• VCA
• Confident communicator and influencing skills
• Experience of managing buying and supply chain processes
• Strong stakeholder manager
• Strong IT and analytical skills

ADDITIONAL REQUIREMENTS

• Comply with TAQA general safety rules, safety rules regarding his professional trade and the rules as per work procedure.
• Ensure all purchased materials are safe and certified as per TAQA or industry standards.
• Fluency in both Dutch and English Language (both spoken / written)
• MS Office and ERP systems competency
• Self-starter able to take initiative and determine own priorities to meet overall team objectives;
• Team-player and effective communicator at all hierarchical levels.

Job Grade

Additional Documentation