Executive Assistance (Emirati National)

Ref: THQ-677

Permanent only
Administrative & Business Support
Abu Dhabi
28/06/24

JOB TITLE: Executive Assistance (for UAE National)

LOCATION:  Abu Dhabi, UAE

BASIC PURPOSE OF THE ROLE:

Provide logistical support, coordination and handling all administrative services, procedures, and policies for the department team; Specifically, providing assistance to the Business Unit CEO  and ensuring smooth running of the office. 

 

Job Specific Accountabilities

 

Origination and Due Diligence

  • Provides comprehensive support services to the Business Unit CEO and if required also to his direct  reports providing full administrative assistance including, but not limited to, organizing and managing his calendar, organizing and arranging internal and external meetings/appointments, sending out invitations and reminders, preparing expense reports, processing invoices and ensure smooth day-to-day engagements.
  • Maintains continuity of work by documenting and communicating effectively within and outside the organization
  • Plans, organizes, and participates, when required, in meetings, taking the minutes, arranging for their distribution and organizing meeting rooms.
  • Coordinates and arranges speaking engagements, conferences, Seminars and offsite meetings.
  • Assumes responsibility for the expenses reports of Executives and team and follows up on payments accordingly.
  • Performs other ad-hoc requests as and when required.
  • Facilitates travel arrangements for the Director and other senior members of the team whenever required.
  • Prepare and edit correspondence, reports, and presentations.

 
Administration Support:

  • Organizes and implements appropriate filing and record management systems to ensure that records are always current and accessible.
  • Manage the day-to-day operations of the Department.
  • Coordinate, compile and report the monthly accruals for the department, acting as a focal point.
  • Conduct ad-hoc assignments at the request of other members of the department.
  • Raise requisitions online and issues local purchasing order (LPO)'s for general services and follows up accordingly.
  • Upholds and role-models TAQA's values and desired behaviors.
  • Ready to take responsibility in any additional tasks given by the Department.
  • Interact with other entities Executive Managements
  • Acts as a liaison between the Directors office and the department
  • Uses high degree of discretion and works in a professional and focused manner in general and specifically in managing confidential or sensitive information/data.

 

Minimum Qualification

Bachelor’s degree in Business Administration, HR, IT, or any other related field.

Minimum Experience

3-5 years of relevant experience

Job Grade
Additional Documentation
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