Flight Coordinator

Ref: TEN-889

Permanent only
Supply Chain & Procurement
Alkmaar, Netherlands


The basic purpose of the Flight Coordinator role is to provide support to the Supply Chain department and operational departments. The Flight Coordinator is responsible for coordinating and facilitating operational flight planning, including checking individual offshore training certificates. He/She works closely with Supply Chain logistics, radio operators, and the TAQA planning department. The Supply Chain (logistics) department is responsible for all land, air, and sea logistics.

Complete prescribed activities, performing standardized processes within clearly defined and established procedures.

  • Obtains and provides information to others within the organization or to the external parties.
  • Answers queries by investigating records, databases, files etc. in order to establish and/or clarify facts.
  • Able to work on own initiative, and to network with colleagues effectively.
  • Uses knowledge and experience to solve non-routine problems.
  • Resolves day-to-day issues and identifies opportunities for continuous improvement related to Supply Chain.
  • Act independently to deliver logistics projects within a defined strategy and planning.
  • Requires a broad understanding of the organization, functions, roles and responsibilities. Frequently dealing with company sensitive information.
  • Explains facts, practices, policies, etc. and convinces others within and outside the organization to reach agreement and solutions.
  • Identifies and corrects problems that are not immediately evident in existing systems or processes.
  • Decisions are made within defined guidelines and procedures.
  • Adapts and enhances quality and value in existing methods; makes better as part of day-to-day activities.
  • Strong stakeholder management and communication skills.


  • Booking all passengers in the Vantage system.
  • Verifying the suitability of travel (certificates, training, etc.).
  • Prioritizing airfreight in conjunction with operational requirements.
  • Maintaining the "FLT lookahead" sheet on a passenger level.
  • Informing vendors about crew-up days and requirements in the mid-term.
  • Confirming actual check-ins in the short term.
  • Monitoring weather forecasts and escalating when required.
  • Ensuring that airfreight procedures are being followed.
  • Arranging hotel bookings if required.
  • Acting as the operational focal point for all aviation activities.
  • Providing monthly aviation reporting and updates.
  • Monitoring actual flights vs. ordered flights.
  • Managing internal and external stakeholders.
  • Reporting to Supply Chain team lead logistics.
  • Setting objectives and delivering results that directly impact the achievement of results within the logistics area of the Supply Chain department.
  • Keeping up to date with market developments.
  • Developing medium-term objectives, schedules, action plans, and milestones for the logistics team.
  • Adapting and enhancing quality and value in existing methods as part of day-to-day activities.
  • Identifying problems and updating or modifying working methods


Bachelor degree.


  • 3-5 years of experience in a similar role and / or relevant working experience, preferably in the oil & gas industry.


  • Fluency in both Dutch and English (spoken and written).
  • Competency in MS Office Suite (Word, Excel and PowerPoint).
  • Self-starter with the ability to take initiative and determine priorities to meet Supply Chain team objectives.
  • Team-player and effective communicator at all hierarchical levels.
  • Volunteer spirit, willing to take on additional responsibilities when time allows.
  • Willingness to learn and ask pertinent questions.



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